Bye-Laws |
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Written by Administrator |
Tuesday, 22 November 2011 11:37 |
![]() BYE-LAWS OF THE COIMBATORE GOLF CLUB I. PARTICULARS 1. Name of the Association: The Coimbatore Golf Club 2. Registered Office: Chettipalayam, Coimbatore – 641 201. Coimbatore District Administrative Office: S F No. 42 (New 1/785) Chettipalayam Road, Chettipalayam, Coimbatore – 641 201. 4. Club Premises: - do- 5. Office Hours: 9: AM to 1: PM & 2PM to 5 PM (on all days except Mondays & Holidays) 6. Jurisdiction: Under the Jurisdiction of the Registrar of Societies, Coimbatore 7. Date of Formation: 12th October, 1977. II. OBJECTS OF THE ASSOCIATION
a) To promote social relations between the Gentlemen and their families who are socially eligible and who have a genuine desire to participate in and perpetuate the traditions and way of life of the founders of the club and their successors.
b) To Promote the welfare of the members of the club by providing facilities for meetings, recreations, catering, games and accommodation in the premises of the Club. c) To promote sporting activities, primarily Golf, Tennis, Swimming and any other recognised sports. d) To Promote such other activities towards the advancement of the general interest of the Members of the Club without profit motive.
III. RULES AND REGULATIONS There shall be 8 classifications of membership: 1. Golfing Member 2. Institutional Member 3. Temporary Member 4. Honorary Member 5. Junior Member 6. Invitational Member 7. Social Member 8. Short Term Temporary Member 2. ELIGIBILITY FOR MEMBERSHIP Ladies and Gentlemen of Social standing of the age of 21 years and above shall be eligible for membership of all categories of the Club except Junior Membership IV. DEFINITIONS a) GOLFING MEMBER Golfing member means a person who applies to the club through the committee to avail membership for playing golf and whose proposal is accepted by the Executive Committee and who pays the prescribed entrance fee, green fee and subscription and any other fee or maintenance charges decided by the Executive Committee from time to time. Such golfing member shall obtain a valid handicap as per the procedure prescribed by the committee after taking necessary coaching lessons within a period of 18 months from the date of acceptance of this proposal. Such golfing member shall maintain a handicap by playing regularly unless he is exempted from playing by the Executive Committee and the golfing member should maintain a handicap at least for a period of 05 years from the date of becoming a golfing member. A golfing member who does not maintain a valid handicap for the next 05 years may convert his membership as a social member by paying the additional entrance fee as applicable on the date of his becoming a golfing member and if he does not maintain a valid handicap during the next 05 years, the committee may treat him as a social member and recover the difference of entrance fee from him. Once a golfing member gets converted as a social member, he will not have any right to vote from the date of such conversion. b) INSTITUTIONAL MEMBER Such Institutional member means a Company, Trust, Society or Limited Liability Partnership Firm. Such institution can nominate upto 2 persons be from the top managerial cadre of the institution to use the club subject to Executive Committees approval by paying such sum as may be determined by the Executive Committee and such persons nominated should pay the subscription applicable as determined by the committee and further charges and monthly bills. Such Institutional Membership is limited to a period of 15 years. They shall have no voting rights. C) TEMPORARY MEMBER Temporary Member shall mean Ladies and Gentlemen who are genuinely interested in learning the game of golf and to become a handicap holder, as granted by the Club. The period for obtaining the handicap is 18 months and may be extended at the discretion of the Executive Committee and at the end of the said period as granted by the Committee, a temporary member can apply for a golfing membership, if he is granted a valid handicap by our club. However such granting of membership is at the discretion of the Executive Committee. Such a temporary member during the said period shall have no voting rights. If a temporary member is unable to obtain a valid handicap, for any reason he has the option to apply for a social membership or give up the temporary membership at the end of the 18 months. In the event the Executive Committee accepts his application for a Social Member, such member shall pay the difference in Entrance Fee required to become a Social Member. If the temporary member chooses not to become a Social Member or if the Executive Committee chooses not to accept his application for Social Membership 60% (Sixty percent) of the Entrance Fee paid under this category of membership shall be refunded. d) HONORARY MEMBER Any distinguished person who is a golfer or who has made notable contribution to the game of golf and recommended by the Executive Committee may be invited to be a Honorary Member. He shall have no voting right and need not pay any Subscription. Such members spouse and dependent children below the age of 21 years are eligible to use the Club’s facilities. The total number of such members will be at the discretion of the Executive Committee. f) INVITATIONAL MEMBER Invitational member means Ladies and gentlemen of Social standing and who have completed the age of 21 years and who are invited by the Committee. Such Invitation Member shall have no voting right and they may be invited by the Committee to be a member for a period not exceeding one year. However, the Committee is empowered to extend the period of invitation beyond one year in its discretion. If the period is not extended by the Committee, the invitation extended to such member would, ipso facto terminate when the period invitation ends. The total number of Invitation Members shall not exceed 5 at any point of time. All Invitational members term will expire at the 31st December of every year subject to renewal with the Committee. g) SOCIAL MEMBER i. Social Member means those members who are not keen to play Golf but who are desirous of availing facilities available in the Club and who are enrolled as Social Members with effect from 1.1.1998. Such members shall have to be approved by the Executive Committee and such members shall have no voting right.
ii. All ordinary Non-Golfing Members who were enrolled as such prior to 28.12.1997, shall be henceforth Social Members with voting rights. iii. Any Social Member may convert as a Golfing Member upon obtaining a Handicap as per rules framed by the Executive Committee from time to time and the Executive Committee has the power to accept or decline such application for Golfing membership. In the event of a Social Member possessing a valid Handicap being approved by the Executive Committee to be a Golfing Member, such a Social Member shall have the right to vote by virtue of becoming a Golfing member. Such a member is not entitled to any refund in his entrance fees already paid. The total number of such members will be at the discretion of the Executive Committee by time to time.
h) SHORT TERM MEMBERSHIP
A Short term member should have completed the age of 21 years and should not be a permanent resident of Coimbatore District. Such Short Term member may apply to the Committee for membership provided he is a handicap holder duly certified by a recognised Golf Club. Such Short Term Members shall pay the Entrance Fee and applicable Green Fees as determined by the Committee. A Short Term Membership can be granted to a maximum period of 12 months subject to renewal by the Executive Committee for another 12 months as per the Rules amended from time to time. In addition a minimum Green Fee for one year will have to be paid in advance by such short term member at the time of admission. For over eight rounds per month additional Green fee will have to be paid by such short Term members. Short term member will be entitled to use the Club and will not get credit facility and have no voting rights. V. ENROLLMENT OF MEMBERS a) A letter from a member of five years standing should be sent to the Secretary requesting for a proposal form. b) The Committee will, if approved at its meetings authorise the issue of application form to the propose and may request the proposer to introduce the candidate to the Committee. c) At its next meeting, the Committee will finally decide and intimate this decision to the candidate through the proposer. Application for membership shall be made in the prescribed form and shall be submitted to the Executive Committee meeting who shall scrutinize the application and decide about the eligibility for membership of the applicant who shall be proposed by the ordinary member and seconded by and another ordinary member of atleast five years standing. If the application is found in order, the application shall be put at the next meeting of the Committee and the candidate admitted to membership if a majority of those present are in favour and the fact will be intimated to the member through the proposer. The proposed candidate shall have to pay the Entrance Fee and the prescribed annual subscription within fifteen days from the receipt of the intimation. An applicant whose application for membership has been rejected shall not be entitled to apply for membership before the expiry of 12 months from the date of such rejection. No member shall propose or second more than two applications as per Club calendar year. (ie,.April to March) d) Preference shall be given for enrollment of member’s children / spouse who wish to become members. e) Privilege of a Spouse: Spouse of members may use the club and facilities and payment of charges will be as applicable to members. Spouses of any member may play golf and take part in tournaments conducted by the club. Spouses of a deceased member may continue to use the facilities of the Club by applying to the Honorary Secretary in writing. On approval by the Committee, the spouse of a deceased member will be entitled to use the Club by paying the subscription and green fee and any other levy if he/she uses the course. The spouse of a deceased member shall not be entitled to attend, speak, vote or seek election at the meeting of the Club.
VI. CESSATION OF MEMBERSHIP Membership of the Club may cease on the occurrence of any of the following: a)On resignation by the member. b) On death of the member, winding up or dissolution of the Society. c) On being adjudicated insolvent by a Court of a competent jurisdiction shall ipso facto cease to be a member but shall be eligible for readmission on being discharged by the Court on such term as to payment of arrears and entrance fees as the Committee may determine. VII. EXPULSION OF MEMBERS 1. If in the opinion of any office bearer or member of the Executive Committee or if atleast 15 members of the club certify to the Committee that the conduct of any member is injurious to the character, interest, harmony or good order of the club, then such a complaint should be placed by the Honorary Secretary before the Executive Committee which shall take cognizance of such conduct. 2. The member concerned will be informed by the Committee to offer explanation within 5 days in writing and such explanation shall be sought by a letter sent through registered post or courier and a copy of the complaint shall be enclosed to such member. 3. The Committee may require the attendance of such member before them or may deal within the complaint based on the explanation. 4. If the Committee after perusing the complaint and explanation, if any, offered, or after enquiry as the case may be, decide that member concerned is guilty of misconduct, then the Committee is empowered to expel such member forthwith. If the Committee is of opinion that the misconduct alleged is not grave or serious, the Committee is empowered to suspend such member for any period or may discharge him of the complaint. 5. If a member is expelled, he has a right of appeal before the General Body in the next General Body meeting held by the club. However, such expelled member cannot re-enter the club or use the club and facilities on the ground of preferring an appeal to the General Body. The decision of the Executive Committee may be set aside or modified by the General Body on appeal by the aggrieved member facing expulsion. Provided that the decision of the E.C can set aside or modified only by a majority of ¾th of the Member present at the General Body Meeting. The expelled member shall not be allowed entry in the club as a guest of any other member. 6. The suspended member shall not be allowed entry in the club as guest of member during the period of suspension. However, the suspended member will be entitled to all the privileges to use the club after the expiry of the period of suspension, During the period of suspension, such suspended member shall be liable to pay Annual subscription due to the club. 7. The decision of the Executive Committee or the members in the General Body Meeting of the club with regard to expulsion/suspension of a member is not open to challenge in any court of law. 8. Any member who is convicted by a court of law of an offence involving moral turpitude shall cease to be member of the club. VIII. RESIGNATION A member of the club may resign by giving notice in writing to the President or the Honorary Secretary of the Club of his intention to do so and on acceptance of the notice he shall cease to be a member. The resignation will be accepted by the President or Honorary Secretary only on approval by the Committee. IX.ENTRANCE AND SUBSCRIPTION FEES A) ENTRANCE FEE For the present the Entrance Fee and Club facility deposit for the various categories of membership shall be as follows all taxes extra. i. For Golfing Membership the entrance fee shall be Rs. 7,00,000/- and club facility deposit of Rs. 15,000/-. ii. For Institutional Member the entrance fee shall be Rs.12,00,000/- for the validity period of maximum 15 years, and the club facility deposit of Rs.30,000/-for both the members they are deputing. iii. For Temporary Membership the entrance fee shall be Rs. 7,00,000/- and a club facility deposit of Rs. 15,000/-. iv. For the Honorary Members there is no entrance fee and they shall pay a Club facility deposit of Rs.5,000/-. v. A Junior Member need not pay entrance fees and he/she shall pay a Club facility Deposit of Rs.2,000/-. vi. For Invitation Member there is no entrance fee but only a Club Facility Deposit of Rs.3,000/-. vii. For Social Membership the entrance fee shall be Rs.8,00,000/- and Club Facility Deposit of Rs. 15,000/-. viii. For Short Term Temporary Membership a Non-Refundable Fee of Rs. 70,000/- per year will be paid along with a Refundable Fee deposit of Rs. 15,000/-. ix. Children of Members: Sons and Daughters of members will pay entrance fee which will be 2/3 of entrance fee fixed for Golfing and Social members subject to completion of 10 years of membership, by the parent. Such benefit is available to children of all past deceased members, provided such member was a member for atleast 10 years of good standing at the time of demise. Members shall pay the entrance fee in full and shall be eligible for voting rights only after they have paid the entrance fee and subscription in full. They shall, however pay the entrance fee and subscription from the date of acceptance of membership. The entrance fee may be revised from time to time by the Executive Committee. B) SUBSCRIPTION FEE Every member shall pay annual Subscription as the Executive Committee may determine from time to time by a resolution in that behalf. For the present it shall be as follows: 1. Golfing Member Rs.16,000/- per annum. 2. Institutional Member Rs.16,000/- for each nominee per annum. 3. Temporary Member Rs.1333/- per month. 4. Honorary Member – Nil. 5. Junior member Rs.250/- per Month. 6. Invitation member Rs.250/- per Month. 7. Social Member Rs.16,000/- per annum. 8. Spouse of Deceased Member Rs.16,000/- per annum. Such Annual Subscription shall be paid within 45 days from 1st April of the financial year. No member shall be entitled to use the Club if he does not pay the Annual Subscription within the stipulated time. X. AFFILIATED MEMBERS 1. Affiliated member is a person who is a member of an affiliated club with which the club’s reciprocal arrangements are in effect. 2. The affiliated member, if he is a resident of Coimbatore Districts shall not be entitled to use the facilities of the Club. 3. The Committee may at its discretion deny affiliated facilities to any members of any affiliated club without assigning any reason. 4. The affiliated member shall not be entitled to extend the facilities of the Club to his guest. XI. VISITORS AND GUESTS
XII. MEMBERS ACCOUNT a) Payment of Annual Subscription: The annual subscription is due on 1st April of every year and bills for annual subscription alongwith charges under other heads will be sent to the members during the first fortnight of April. Any member may seek particulars of the bills from the club, if he does not receive the bill for annual subscription. If the bill is not settled before 31st May, then the member in default will be liable to pay 10% of the bill amount as late fee. The Hon. Secretary will send a letter of demand by E-mail and by courier or registered post to the defaulting member, giving him an opportunity to settle the outstanding amount due including late fee and informing the member of risk of termination of membership, if the account is not settled within 15 days. If the account is not settled within 15 days, then the membership of such defaulting member will automatically terminate, on expiry of 15 days. b) Monthly Bills: All monthly bills should be settled by the members within 30 days. If any member defaults to settle the monthly bills for two consecutive months then the credit facilities would automatically stop and the deposit will be adjusted towards the outstanding amount. If the member concerned does not make up the deposit and/or settle the outstanding monthly bills during the third month also, then the Secretary will send mail/and/or letter by courier or Registered Post and inform the member that if the outstanding bill amount is not paid with 10% of the bill amount as late fee within a reasonable time not exceeding 10 days, his membership would automatically terminate and such termination will be ratified by the Executive Committee in the next meeting. c) Power of the Executive Committee:The Executive Committee may use its discretion in appropriate cases where the defaulting member shows reasonable cause beyond his control for not settling the bills, and permit him to continue membership on payment of the outstanding amount due with late fee of 10% before the termination is ratified by the Executive Committee. This power cannot be exercised by the committee in any subsequent meeting after ratification of the termination of membership. e) Power to recover the dues:All outstanding bills due from any member may be recovered by the club through legal proceedings initiated through the Hon.Secretary. The executive Secretary is entitled to appoint an Arbitrator to consider the claim of the club and the decision of the Arbitrator shall be final and binding on the club as well as the member concerned. The arbitration proceedings will be held at Coimbatore and the language will be English. f) Should a member leave his account un paid as aforesaid, he shall ipso facto cease to be a member of the club on expiry of the 15th day from the date of posting of the Registered Letter and the necessary communication will be sent to him and his name will be removed from the list of members automatically. A Member likely to be away from Coimbatore for a few months may inform the Honorary Secretary in advance, so as to avoid the procedure set out above. 1. A. The affairs of the club shall be managed by the Executive Committee of not less than 9 and not exceeding 15 members comprising of: |
Last Updated on Wednesday, 05 June 2019 12:48 |